Club Leadership Roles

Hands On Leadership Opportunities

Successful Toastmasters clubs rely on a dedicated team of willing volunteers to run them.  Our Club Officers are the life blood of your club. They keep the cogs turning behind the scenes so that the club delivers the learning opportunities you are looking for. 

In Solent Speakers, there 7 Club Officer Roles

  • President
  • Vice President Education
  • Vice President Membership
  • Vice President PR and Marketing
  • Treasurer
  • Secretary
  • VP Logistics
Those who volunteer to serve on the club committee quickly discover multiple benefits.  As well as helping the club, you will gain valuable experience and learn new people management skills that will help you in the wider world beyond Toastmasters.

Elections for the roles come up in May/June each year and are open to all paid up members. We have included a summary of the roles below to help you understand what each roles entails.

Please have a read and if you think you might be interested in giving something back to the club to help in its success then please one of the current committee members know and we can discuss this further.

President

The role of the president is to supervise the running of the club and its club officers. You also serves as one 

of the Club’s representatives on Area and District Council and ensure we meet the goal criteria set by Toastmasters International.  You would work to create a club atmosphere that helps individual members develop to achieve their goals.

Skills you’d need for the role: Team Working, Leadership, Communication Skills, Delegation, Administration.

Your time commitment: Attendance at bi-monthly committee meetings (approx. 2 hours) and attendance at most meetings. Club officers are also expected to attend two club officer training workshops -1 in early Autumn and 1 in early Spring.

 

The main duty of the VP Education is to educate, encourage and retain club members. It is a pivotal proactive role in the club as the you will be in charge of monitoring and guiding members in their progress along the education programme, planning and directing the club programme and meeting agenda, allocating meeting roles and confirming members attendance at meetings. You also serve as one of the Club’s representatives on Area and District Councils.

What previous VP Ed’s have said’: I have loved doing this role as it allows you to get to know everyone and to make a significant impact on the club in terms of meetings being a well attended lively environment. It is also a role that contributes significantly to the Distinguished Club Programme goals.’

Skills you’d need for the role: Good communication and people skills, attention to detail and basic IT and administration skills.

Your time commitment: Approx 2 hours a week and attendance at bi-monthly committee meetings (approx. 2 hours) (plus two club officer training workshops -Autumn and Spring)

The VP Membership role is to plan and direct strategies to retain and increase club membership. You would also serves as one of the Club’s representatives on Area and District Councils.

Skills you’d need/learn for the role: Good people skills, organised, good attention to detail and following up and basic IT skills

Your time commitment: Approx 1-2 hours a week and attendance at bi-monthly committee meetings (approx. 2 hours). Club officers are also expected to attend two club officer training workshops -1 in early Autumn and 1 in early Spring.

This VP PR and Marketing is there to promote the club and Toastmasters to the outside world, help drive guests attendance at the club and along with the VP Membership ensure guests are followed up and ideally converted into members.

Previous VP Pr’s Comments: ‘This has been a great role that allows you to see the fruits of your labour and exercise your creative side. Helping boost club numbers has been great and I’ve enjoyed getting to grips with the blog and social media.‘

Skills you’d need for the role: Creativity, social nature, writing skills, basic IT skills incl social media.
Your time commitment: Approx 1-2 hours a week, plus attendance at bi-monthly committee meetings (approx. 2 hours). Club officers are also expected to attend two club officer training workshops -1 in early Autumn and 1 in early Spring.

The duties of the Treasurer are to arrange for members to pay their subs, to arrange all club expenditure (mainly for Toastmasters International, room hire, website, publicity, equipment),  enroll and renew members with Toastmasters International and project forward to ensure that income covers expenditure.

Current Treasurer says: ’ The key to the smooth running of the Treasury function is to have systems in place which enable the actions to be taken in a routine manner. To this end I keep up to date a ‘Treasurer Notes’ guide, which should make it easier for any new Treasurer to take over.’

Skills you’d need for the role: Administration, basic IT skills (esp Excel) and good with numbers.
Your time commitment: Attendance at bi-monthly committee meetings (approx. 2 hours) and approx. 1-2 hours a month.  Club officers are also expected to attend two club officer training workshops -1 in early Autumn and 1 in early Spring.

The VP Logistics ensures the meeting starts organised and on time and all the items of the meeting have been considered and the meeting therefore runs smoothly. You would get there early to ensure the room is set up ready and then welcome people to the meeting, start the meeting and recommence the meeting after the break.

Skills you’d need for the role: Social friendly nature, punctuality and forward planning.

Your time commitment: Attendance at bi-monthly committee meetings (approx. 2 hours) and arriving at meetings 30 mins early, setting up the room, and tidying up afterwards. Club officers are also expected to attend two club officer training workshops -1 in early Autumn and 1 in early Spring.

The Secretary is responsible for Club records and correspondence. You would maintain the club roster. custody of the Club’s charter, constitution, bylaws, and all other records and documents of the club. You will also keep an accurate record of the meetings and activities of the Club.

Skills you’d need for the role: Administration, basic IT skills.
Your time commitment: Attendance at bi-monthly committee meetings (approx. 2 hours) and approx. 1-2 hrs a month. Club officers are also expected to attend two club officer training workshops -1 in early Autumn and 1 in early Spring.

The club’s outgoing President, normally serves as IPP on the the new committee as an experienced mentor and advisor. He or she also support the club’s longer term strategies and provides continuity from one year to the next.